Through our new partnership with Meetingselect, you now have total access to the etouches event registration and event management solution. Visit our website at www.etouches.com or email us at sales@etouches.com.

If you are a corporation, small business, association, agency, educational institution, meetings or events company or any organization that brings together at least 150 people over 12 months, you can use etouches.  If you are driven to high standards and expect the same of your partner companies, you’re in the right place.

Consider the etouches difference:

·         World-class functionality with boutique service

·         Designed by event and meeting planners – we know your pain…we can ease it!

·         13 event planning software modules cover every key event function

·         Totally flexible – customized to your needs

·         Worldwide hands-on support, available in 24 languages

·         Industry’s best price-value proposition

·         Top-notch association and corporate client experience

·         Business intelligence – how to manage your information and what to do with it

·         Peace of mind

EVENT PLANNING SOFTWARE

MODULE SUMMARY & BASIC PRICING

MODULE SUMMARY

eReg: The fully secure eReg module provides straightforward online event registration for attendees and effective management for organizers, both pre-event and onsite. Completely customizable, this powerful application also offers housing and travel management, payment collection and comprehensive reporting for events of all sizes. Features include:

·        Personal and detailed event creation

·        Customizable branding and pricing

·        Capability to collect registration fees via credit card in any global currency

·        Fully customizable registrant questions and event agenda

·        Embedded external reviewer functionality for abstract management, call for papers, awards, etc.

·        Ability to provide synchronization with registrant Outlook calendars

·        Automatically deploy confirmation emails to registrants and notifications to

organizers

·        Group and guest registration and payment capabilities

·        Pre-load attendee data with unique custom registrant identifiers if required

·        Registrant badge printing

·        Access to detailed summary reports

·        Obtain real-time data statistics on attendees and their preferences

·        Integrations available with Passkey, Cliqbook, Salesforce, nuTravel, Infinite

       Conferencing and other applications

·        Functionality for full export of data to Excel and text files

·        Event calendar functionality for clients with multi-event portfolios

·        Ability to clone events to expedite new event creation

·        Viral ticketing

eHome: Integrated with the eReg application, eHome allows users to build a customizable, tabbed homepage to display information about their event, sessions, venue and more without any HTML knowledge necessary on the part of the user and with full flow-through for event delegates to online registration. Features include:

·        Multilingual content, for ease in event advertising and registration

·        Professional, easily customizable page templates

·        Automatic event updates, keeping pages synchronized with changes to the event setup

·        “Tell a friend” feature

·        Logo and link uploads for hotel, travel and event information

 eMarketing: Solving event marketing challenges by facilitating the distribution of email event announcements, eMarketing allows organizers to keep track of email lists, read receipts and history. Features include:

·        Ability to create, send, and manage new emails in text, html, or both

·        Clone sent and archived emails for similar marketing within and across events

·        Create and upload new mailing lists or select from any number previously created

·        View who and how many recipients opened your email

·        View click-through reports and unique hits

·        View recipients who have clicked on links

·        Manage unsubscriptions     

eSurvey: Deployed online, eSurvey allows you to survey your audience before your event and follow up with your attendees after it’s over. Features include:

·        Create custom survey questions

·        Receive graphical statistical output

eBudget: Offering control and insight into your event expenditure and revenue streams, eBudget allows you to create a budget for approval and track actual financial performance. Features include:

·        Link budget items to eReg, both revenues and per head expenses, so that they are updated in real time

·        Track per vendor spend, across programs

·        Generate variance reports

eRFP: eRFP allows meeting planners to electronically automate the RFP process of soliciting, qualifying, selecting and communicating with vendors. Features include:

·        Request venues, rates and rooms with database of 72,000 hotels worldwide

·        Receive notifications of edits to the RFP request

·        Generate RFP's to be sent directly to selected vendors and venues

eProject: A project management tool designed specifically for meetings and events, eProject keeps the execution team focused, on track and on time by creating tasks, assigning ownership and developing timelines. The timeline is easily displayed and shows all tasks relevant to the project, who is responsible for what and the timeframe that has been allocated. Features include:

·        Project plan creation

·        Selection of users for the project team

·        Assignment of ownership for specific tasks

·        Review the project progress / task completion

eScheduler: Designed for meeting planners to allocate their meeting room and equipment inventory among scheduled sessions, eScheduler is a collaborative tool offering real time changes, displayed immediately to all involved in the event. Features include:           

·        Schedule meetings using the inventory available

·        Specify room setup and seating plan

·        Attach documents pertinent to the meeting planned

·        Manage specifications and A/V inventory

·        Create daily agendas

·        Provides framework for event specifications sent to the venue

eWiki: eWiki is a collaborative tool for the design and development of team oriented events and projects, designed to maximize creativity and  ideation and do it seamlessly even if the team is not in the same physical location. Each member of the team has the ability to log in to the system to view and update the latest information at any time so what starts as a blank page quickly becomes a wealth of knowledge, ideas and information, easily searchable, which will impact the success of your event.

eConnect: Integrated with the eReg application, eConnect allows delegates to connect securely and privately with other delegates pre-event to request an onsite meeting, fostering productive business dealings. eConnect frees organizers from the burden of administering meetings and provides summary and detail reports that show the level and type of networking taking place. Features include:

·        Ability to view delegate names, companies and job titles

·        Ability to view specific attendee categories

·        Selection of conference days and times to schedule meetings

·        Option to enter a personal message

·        A secure "Send Request" function

·        The ability to accept or reject a one-on-one request

·        A personal schedule of appointments

eSeating: eSeating enables the rapid creation of room seating charts of any size or specification. Using the drag and drop feature, attendees can be placed exactly where desired, be allowed to seat themselves or be auto-seated. Features include:           

·        Completely flexible setup of room size, layout and seating arrangements

·        Auto seat or un-seat functionality

·        Search feature, to locate attendees by name or company to seat individually

·        Manage multiple seating charts for the same event

·        Limit access to certain tables by assigning passwords

eScan: the first barcode scanning toolbox designed with event organizers and exhibitors in mind, eScan’s combination of innovative scanning technology and web-based software addresses a number of requirements:   

·        Recording delegate attendance at track sessions and breakouts

·        Providing a simple way to capture onsite feedback after specific sessions or at the end of the event

·        Providing exhibitors with a quick and easy way of capturing the details of delegates they meet, products they were interested in and of follow-up actions

eBooth: Visual exhibition floor plan module facilitating online booth purchase and exhibitor listing

·        Allow exhibitors and sponsors to purchase booth space online

·        Free up sales team to focus on ROI

·        Give attendees a tool to focus on booth location of those exhibitors they most wish to visit

OPTIONAL SERVICES

Registration services. On-line and on-site, our prorierary registration program and knowledgeable staff make the registration process simple and completely customizable. We are available to guide you every step of the way.   

Housing services. etouches’ management team is highly experienced in hotel block negotiation, implementation, and management. An assigned account manager will work with you personally to ensure that all housing logistics run smoothly from start to finish.  etouches’ integration with Passkey, the world’s leading resource for online hotel management, allows etouches’ users continued use of Passkey’s system.

Call center services. The most valuable feature of our call center is our dedication to understanding the event and the organization. We take the time to create a database of FAQs before and during the registration period. The quality of the service we deliver reflects on the overall impression of the event. Our extensively trained call center team provides a professional, effective, and efficient service whether it is on or off location.

On-site and post-event reporting. We have the technology, customized to your event, as well as the support team to track data and provide an organized dashboard view analysis of your event and its success in real time, efficiently and affordably.

etouches Basic Pricing Structure

*Excludes eScan. $50 USD per folio per event (€35.00 Euros – £40.00 GBP – A$70.00 AUD).  $500 USD setup fee per event.  eBooth: add $250 USD setup fee when packaged with other modules.

Visit our website at www.etouches.com or email us at sales@etouches.com.